Start events and provision accounts

Depending on your event configuration, your event can:

• Start immediately
  • The event (and provisioning of the accounts) start when the event is created
• Start on a specific date
  • The event (and provisioning of the accounts) start on a schedule
  • Account can be provisioned manually before the event
• Be started manually at a later date
  • The event has to be started manually. 
  • Account can be provisioned manually before the event or will be automatically provisioned when the event is started.

Event lifecycle

High level lifecycle of an event is as follows:

The "Provisioning" step (aka "Preparing account") is what can take the longest as this is during this steps the accounts are configured and resources (if any) are created.

For account template creating resources in the accounts, we recommend pre-provisioning the account before the event starts as otherwise, the provisioning step will count towards the event duration.

A concrete example:

Let's assume you event must run for 2 days and you have 50 participants. Each account preparation takes 1 hour. 

By default, AWS Codebuild (used to create resources in the accounts) is limited to 15 concurrent executions. So you could only parallelise 15 accounts provisioning.

In total:

15 accounts x 1h + 15 accounts x 1h + 15 accounts x 1h + 5 accounts x 1h = 4h to provision all accounts.

So your users will have to wait for all the accounts to be created before accessing the event!

Starting an event

Open the event and click on the "Start event":

If the accounts have not been provisioned manually, they will be automatically be when the event starts.

Pre-provision accounts

If you want to prepare the accounts before the event starts, click on the small arrow in the "Start event" button and select "Prepare accounts only":

This will trigger the accounts preparation:

You can follow progress by going to the "Accounts" tab:

After a few minutes (depending on your launch template), the event is ready to start:

You can now start the event!