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Account template creation - Duration

This step defines the maximum duration for leases using this template.

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  1. Define if you want a maximum duration to be enforced for the leases.
  2. If you select Set an expiry date, enter a value in Maximum Lease Duration (in Months, Days or Hours). The duration configuration determines how long the account is available once leased to a user.  
  3. Define the action when the lease expires. You can either:
    • Wipe the account: This delete all resources and remove access to the users.
      • Pros: Stop incurring cost
      • Cons: Some data may be lost as the resources will be deleted.
    • Lock account: Remove access to end users but keep the resources and data
      1. Pros: Data and resources remain. Administrators and managers can access the account.
      2. Cons: Resources still incur cost in the AWS account.
  4. Define the actions to take based on the thresholds you define.

The countdown for a lease starts when the lease is created.

 
Actions:

Sandbox Studio can perform automatic actions if some thresholds are met. You can define those thresholds and actions in the "Actions" section:


Having completed all the fields on the Budget page as needed, click on Next to Account template creation - Durationimage.png

 

 

 

On the Duration page, complete the required fields. 


  • If you select Set an expiry date, enter a value in Maximum Lease Duration (in Months, Days or Hours. ).   The duration configuration (1) determines how long the account is available once leased to a user. 

  • You can optionally set thresholds if a maximum duration is set, to specify what happens as the threshold approaches. To add a threshold, click Add an action. Enter a value in Months, Days or Hours and select an action to be initiated once that value is reached.

Important: It is important to note that theThe threshold’s actions are effectively a count down - and only trigger when a certain amount of time is left. e.g. 5 Days left, or 24 Hours to go or in the case of "Wipe" when Zero ( 0 , 0 , 0 ) time to go - see (3))


  • In this example, an alert is sent when 10 Days (2) are left on the lease. It gives the user time to save their work if they want or ask for an extension. Then at 5 Days to go, it locks the account, and only when the lease reaches zero ( 0 , 0 , 0 ) time to go (3), will the account Wipehas (terminate)expired.

    and

     recycle

    through the clean-up process.

  • Having completed all the fields on the Duration page as needed, click on Next to moveAccount totemplate section 4creation - AccountPermissions

    Permissions


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